Business Management
HVAC business management software for solo techs and small shops
Run your entire HVAC business from your phone. Leads, jobs, invoicing, payments, equipment tracking, and customer follow-ups — all in one app built for solo techs.
$19/month solo · $69/month crew
Running an HVAC business means juggling everything
Most solo techs use 5+ tools to manage their business. Jrnyman replaces all of them.
Spreadsheet leads
Customer names in your Notes app. Phone numbers on sticky notes. Leads fall through the cracks.
Paper invoices
Invoices written in the truck, mailed days later (if at all). Cash flow depends on the customer remembering to pay.
No follow-up
You meant to call that customer about their aging furnace. But you're already on the next job and it slips your mind.
Full Business Toolkit
Everything you need to run your HVAC business
Lead management pipeline
Every inquiry captured and tracked: New → Contacted → Quoted → Won/Lost. Follow-up dates, lead notes, and one-tap conversion to customer. Free on all tiers.
Job workflow from start to paid
Create job → log equipment → complete work → generate invoice → collect payment. The full loop in under 5 minutes, one-handed, from your phone.
On-site invoicing with payment links
Invoices emailed as PDFs with a magic payment link. Customers pay via Stripe Checkout before you leave the driveway. No more chasing unpaid bills.
Professional estimates
Create branded estimates with line items, terms, and equipment details. Customers approve with one tap. Approved estimates convert to jobs instantly.
Equipment tracking per unit
Every piece of equipment is a first-class entity: make, model, serial, refrigerant, install year, SEER rating. Full visit-level history across every service call.
Customer follow-up engine
Automated outreach based on time since last service, seasonal windows, aging equipment, and repeat repairs. One-tap SMS drafts so you never miss a follow-up.
Time tracking per job
Clock in and out per job. Know exactly how long each service call takes — for pricing accuracy and profitability analysis.
Website lead capture
Share a custom Jrnyman link (jrnyman.com/r/your-name) on your website or social media. Leads flow directly into your pipeline — no separate form builder needed.
Jrnyman vs piecing together tools
| Capability | Jrnyman ($19/mo) | DIY stack |
|---|---|---|
| Lead tracking | Built-in pipeline | Notes app + sticky notes |
| Invoicing | On-site + payment links | QuickBooks ($30/mo) |
| Equipment history | Per-unit with OCR | Spreadsheet (if at all) |
| Estimates | Branded, one-tap approve | Word template + email |
| Follow-ups | Automated engine | Calendar reminders |
| Payments | Stripe Checkout | Venmo / check / Square ($20/mo) |
| Total monthly cost | $19 | $50-80+ (and fragmented) |
Solo vs Crew
Pricing that fits your HVAC business
Solo
$19/mo
1 tech · full feature set
- On-site invoicing & payment links
- Equipment history with OCR scanning
- Estimates with customer approval
- Lead management pipeline
- Follow-up engine & time tracking
Crew
$69/mo
up to 5 techs
- Everything in Solo
- Multi-tech dispatch & scheduling
- Shared customer & equipment records
- Web dashboard for reporting
- Team management & role-based access
Common questions about HVAC business management
What is HVAC business management software?
HVAC business management software is a tool that helps HVAC contractors and technicians manage their entire business operations — leads, scheduling, jobs, invoicing, payments, equipment tracking, and customer follow-ups — from a single app. For solo techs and small shops, it replaces the combination of spreadsheets, paper, text messages, and separate billing tools.
How much does HVAC business management software cost?
HVAC business management software ranges from $19/month for solo-focused tools like Jrnyman to $200+/month for enterprise platforms like ServiceTitan (as of June 2026). Generic tools like Jobber and HouseCall Pro typically cost $49-99/month. The key is matching the tool to your team size — solo techs don't need enterprise features.
Can I run my HVAC business from my phone?
Yes. Jrnyman is designed so a solo HVAC tech can run their entire business from a phone — create jobs, log equipment, send invoices, collect payments, and follow up with customers. No laptop or office computer required. The web dashboard is optional for crew owners who want back-office dispatch and reporting.
Do I need separate tools for invoicing and equipment tracking?
No. Jrnyman combines invoicing, payment collection, equipment tracking, lead management, and customer follow-ups into a single app. This eliminates the need for separate tools like QuickBooks for invoicing, spreadsheets for equipment, and a CRM for leads — saving both money and the friction of switching between apps.
Resources
Ready to stop the unpaid work?
Join the waitlist for early access. Free at launch for founding members.
$19/month solo · $69/month crew · No credit card to join